Virtual Oral Presentations
If you have an accepted oral presentation and have registered for virtual participation, our broadcasting provider TV Worldwide will contact you by e-mail to pre-record your presentation. Please have your talk ready and plan on speaking for no more than 10 minutes. During the scientific oral session at the meeting, all pre-recorded talks will be played following the in-person presentations, with a block of time reserved at the end of the recordings for discussion of the session’s virtual presentations.
Virtual Poster Presentations
Please upload your e-poster in PDF format no later than August 10. Instructions can be found here. We have scheduled a virtual poster session on Wednesday, August 11, 2021, at 8:30 a.m. (CDT), one week before the meeting. Presenters will have 5-minute time slots to discuss their posters and answer any questions. This virtual poster session is open to all participants, and all poster presenters can sign up here for the virtual poster session by July 30, 2021.
In-Person Oral Presentations
For those attending in person, oral presentations are allotted a total of 15 minutes (10 minutes for the presentation and 5 minutes for discussion). Presentations can be tested on Mac and Windows computers in the speaker-ready rooms the day before the presentation. For Monday morning sessions, presentations should be uploaded to the meeting computers on Sunday between 4:00–6:00 p.m. and Monday morning before 8:00 a.m. For other days, upload and submit your oral presentation file to the computers in the speaker-ready room by 4:00 p.m. the day before the session. Oral in-person presenters will use the Mac and Windows computers provided at the meeting. Presenters will not be able to project from their own computers.
In-person oral presentations will be scheduled at the beginning of each session and broadcast live, followed by a block of virtual presentations.
In-Person Poster Presentations
Maximum printed size for posters: 44” x 36”
Posters can be printed at the FedEx Office location at the meeting venue, the Hilton Hotel Chicago. It is recommended to contact the store in advance. All in-person poster presenters have the option of uploading their e-posters in PDF format no later than August 10. Instructions can be found here. In-person poster presenters with e-posters are also welcomed to present virtually by signing up here for the virtual poster session by July 30, 2021.
There will be a banquet dinner on Wednesday evening. We will decide on a welcome reception on Sunday last minute based on developments with the pandemic. There will be multiple tours with small groups on Wednesday afternoon. Details will be communicated the week before the meeting. Additional information on activities in the area will be available at the conference hotel.
· Regular registration closes on July 30, 2021.
· The deadline to cancel registration with a full refund is July 30, 2021.
Visit the registration page for more information.
The Meteoritical Society will be implementing a series of health and safety protocols and onsite precautions in light of the ongoing COVID-19 pandemic. As new developments arise, our approach will adapt, and we will keep the community informed of any changes. Onsite health and safety measures and requirements for in-person participation will be communicated at least two weeks prior to the start of the event. By registering for the Meteoritical Society’s 84th Annual Meeting as an in-person attendee, you are consenting to compliance with any health and safety protocols published by the Meteoritical Society, the organizing committee, the Hilton Chicago, and/or local health officials.
· Step 1: Read and acknowledge the online “assumption of risk agreement.” Participants will sign an “assumption of risk agreement” form onsite. Click here to complete step 1.
· Step 2: Complete the registration and payment process. After completion of step 1, participants will be redirected to step 2.
· Click here to complete the registration and payment process for virtual participation.
If you have not registered yet but plan to attend the meeting, we encourage you to register now to assist us with our planning.
Check the meeting website for information regarding the meeting program and registration fees. A block of rooms at preferred rates is reserved at the Hilton Chicago for meeting participants.